Health & Safety Policy
ABOUT
It is the policy of POCO IMAGEWORK LTD. (We, Our, Us), including all and any trading names connected with them, to pursue and promote at all levels of employment within our workforce measures which shall aim to ensure and protect the health and safety of all employees and any other persons connected with our operations including:
Customers/Clients
Class / Club Attendants
Parents/Care-taker of children (who partake a course or club that we provide)
This policy applies to all of our employees.
STATUS OF THIS POLICY
This policy does not form part of any contract of employment.
We have consulted with staff members in respect of the creation and implementation of this policy.
OUR HEALTH AND SAFETY STANDARDS
The implementation of this policy will fulfill all and any legislative requirements which we are subject to by ensuring:
That all reasonable and practical steps and measures are taken to safeguard the health, safety and welfare of all staff members while at work.
That the safety and health of any members of the public, or any other persons who may visit sites and locations where we carry out its business operations, is protected so far as is reasonably practicable.
That sufficient measures are implemented by us to prevent accidents and cases of work related ill health by managing the health and safety risks in the workplace.
Provision of clear and adequate information, instructions and training to all staff members to ensure that they are competent to carry out their work in a responsible and safe manner.
Implementation of emergency procedures in case of significant events, such as fires etc, which threaten the health and safety of staff members and others.
We maintain safe and healthy working conditions, provides and maintain all necessary equipment and any other goods or tools which are necessary for staff members to carry out the duties of their role with us.
We shall ensure safe storage and handling of any and all substances and products which may cause harm to staff members who are required to use them during the course of their work.
HEALTH AND SAFETY INFORMATION
Health and Safety Officer
The person who has the overall responsibility for overseeing our health and safety duties and implementing all of the safety actions set out below is: BERNADETTE VONG MOLYNEAUX.
Risk Assessments
Relevant risk assessments shall be completed and actions arising out of those assessments shall be implemented where necessary. Where working habits or conditions change risk assessments shall be reviewed.
Training
Staff members shall be given necessary health and safety inductions and provided with appropriate training and personal protective equipment where necessary. We will ensure that suitable training and relevant arrangements are in place to cover staff members engaged in work that is remote from our main site.
Fire Safety
All staff members and any other persons to whom this policy applies should ensure that they familiarise themselves with our fire safety procedures (including the location of all fire exits and fire equipment). Our fire safety procedures are displayed at: www.poco- imagework.com
We shall ensure that all staff members receive adequate training to ensure that they are aware of all procedures which must be followed in the event of a fire. Fire drills will take place: whenever we hire a venue/location at an event hosted by an organiser.
All relevant and necessary signage and fire equipment for the protection and safety of staff members and any other persons entering and present on our premises will be displayed clearly and updated/maintained as necessary. Escape routes shall be well signed and kept clear at all times. Evacuation plans and procedures will be tested from time to time and updated as necessary. We shall ensure that our fire safety risk assessment is kept up to date regularly.
First-Aid and Accidents
We shall ensure that any work-related injuries or accidents are dealt with properly and investigated as appropriate. We shall ensure that full records are kept of any accidents and that these are reported to the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR) database as appropriate.
Our accident book is located: with person who runs the club/class/event.
First-aid boxes can be located: with person who runs the club/class/event or one that is already provided by the rental venue (e.g. community hub or school)
Our first-aid notice contains relevant information in relation to first-aid. The first-aid notice is located within the First-Aid Box with the person who runs the class/event/club.
All accidents or workplace injuries should be reported to the above named person as soon as is reasonably practicable.
Public Health Emergencies and Infectious Diseases
We shall always ensure that our working environment and spaces which are accessible to the public are kept clean and properly ventilated.
Staff Members are reminded to regularly wash hands and maintain good standards of hygiene in order to minimise the spread of infectious diseases.
In the event of any public health emergency, we shall adjust working conditions accordingly and shall consult all applicable government advice.
Signage at Premises
We are to ensure all hired venues adhere to health and safety regulations. All relevant and necessary signage for the protection and safety of staff members and any other persons entering and present on the premises will be displayed clearly. Escape routes shall be well-signed and kept clear at all times. Evacuation plans and procedures are obtained from the venue provider and ensure the club/class/event runner is aware of any updates as necessary.
Facilities
All relevant facilities such as:
a classroom/meeting room/conference room/commercial unit hiring from a commercial business or community hub or a school
will be checked by us to ensure these facilities are always safe to use through routine inspection and will take appropriate action where any defects are found and with the venue provider notified.
Duties of Staff Members
All Staff Members have a duty to cooperate in the implementation of this policy and to assist in ensuring that we maintain a safe working environment. All Staff Members have a duty to:
- Work and conduct themselves in a manner that promotes and ensures their own safety and the safety of others.
- Follow and obey procedures and practices that have been designed and implemented by us to ensure safe and healthy working conditions.
- Use any machinery, equipment goods, tools and safety devices in accordance with the relevant product instructions and in accordance with any specific training which has been issued.
- Handle or use any substance in accordance with the relevant product instructions and in accordance with any specific training that has been issued in relation to that substance.
- Report any accident, injury, or any other working condition which they believe to be unsafe or of immediate danger to the appropriate person (as described above).
- Assist with any necessary investigations of accidents with the aim of introducing new measures to prevent reoccurrence.
General Health and Safety Information
The approved health and safety leaflets will be distributed to staff members and may also be found on the website www.poco-imagework.com and via email directly to staff upon hiring.
Updates to this Policy
This policy shall be reviewed annually and shall be updated where appropriate.
CHILD PROTECTION POLICY
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